Applying Credit Memos

Overview

Use this job aid to apply credit memos (negative amount vouchers) to unpaid vouchers. Credit memos can also be applied through Disbursements.

To apply credit memos:

1. From the Toolbar, click ACP for Accounts Payable.

2. From the Accounts Payable menu, select Vouchers/Credit Memos, and then select Apply Credit Memos. 

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3. In the Remit To Name Id box, type in the name id, click Lookup or press Enter to search for a name id.

4. In the Date Applied box, the processing date defaults.

5. Click OK.  

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6. In the Location Code box, type in the location code or click Lookup or type * and press Enter to search for a location code the credit memo is in. Leave blank for all locations.

7. In the Document Type box, type 1 for item voucher or type 2 for manual voucher, or leave blank to select all document types.

8. In the Voucher Type box, type in the voucher type or click Lookup or type * and press Enter to search for a voucher type, or leave blank to include all voucher types.

9. In the Voucher Number box, type in the voucher number or click Lookup or type * and press Enter to search for a voucher number. Leave blank for all voucher numbers.

10. In the 1st Grn Ticket# and Grn Contract# boxes, these are user defined fields and may be called something different on your system.  Type user-defined criteria that will limit the display of credit memos - leave blank for all.

11. In the Their Order Number box, type the vendor's order number you want to qualify for applying credit memos - leave blank for all.

12. In the Their Invoice Number box, type the vendor's invoice number you want to qualify for applying credit memos - leave blank for all.

13. Click OK.

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14. Select the credit memo you want to apply.   need an example from the data set to pull this to show. Penny

15. Select Apply Amount to Selected Vouchers

16. Click Select

17. Filter screen appears set your filters to search for the voucher you want to apply the credit to.

18. Select the voucher

19. Change the amount to apply or click OK

20. At the Is This Correct?  Ciick Yes or No

Learn more about Vouchers and Credit Memos feature: