Printing the Payroll Deductions Report - By Check

Overview

Use this job aid to print the Payroll Deduction Summary. The report is sorted by name id, check date, check location code, bank code, and check number. The report includes payroll check detail and grand total information. The standard report prints the following: name id, employee name, period ending date, check date, check location code, bank code, check number, and deduction amount.

To print the payroll deduction summary report:

1. From the Toolbar, click PAY for Payroll.

2. From the Payroll menu, select Report Manager, and then select Payroll Check Reports.

3. Select Print Payroll Check Report.

4. Select Payroll Deduction Summary.

5. Leave the optional boxes on this window blank for all information, click Lookup to search or type beginning and ending information, and then click OK.

6. Click OK.

7. In the boxes on this window, type an option - 0 for all values, 1 for equal to, 2 for not equal to, or 3 for greater than, 4 for greater than or equal to, 5 for less than, or 6 for less than or equal to, and then type a value in the Value box.

8. Click OK.

9. In the boxes on this window, type a subtotal option - 0 for no subtotals, 1 for subtotal this level, 2 for new page this level, or 3 for subtotal and new page.

10. In the Legend Line box, type a description to print on the top of the report.

11. In the Print Employee Detail box, type Yes to print detail, or type N to eliminate detail from the report.

12. In the Print Grand Total Information box, type Yes to print grand total information, or type N to eliminate the grand total information from the report.

13. In the Replace Name Id with Alternate Name Id box, type Yes to print the alternate name id on the report, or type N to print the name id on the report.

14. Click OK.

15. In the Print Labor Distribution Detail? box, type Y to include labor distribution detail, or type N to exclude labor distribution detail.

16. In the Print Additional Line After Each Check? box, type Y to print a blank line between checks, or type N to exclude a blank line between checks.

17. Click OK.

18. In the Print Deduction box, type the deduction number you want to print, or leave blank to print all deductions.

19. Click OK.

20. In the Printer box, type the number associated to the place you want your report to print.

21. In the Print Type box, type the number associated to the characters per inch to print the report in.

22. In the Copies box, type the number of copies of the report you want to print.

23. In the Pages From and To boxes, type the page number range you want to print the report for.  Leave the boxes blank to print all pages.

24. Click OK.

Learn more about Payroll Check Reports feature: