Creating System Journal Entries for Accounts Receivable

Overview

Use this job aid to print the A/R Transaction Report By Invoice that prints each line item on each invoice transaction with its appropriate G/L distribution sorted by location code and invoice number, the A/R Transaction Report By Payment that prints each cash receipt transaction and cash application, sorted by location code and receipt number, and the A/R Manual Invoice Changes Report that prints changes made on manual invoices that may include reversed invoices with changes made in a different journal period. And if system journal entries are created, the Accounts Receivable Journal Report is produced that prints the actual journal entries. The transaction code for accounts payable related transactions is listed as *P, for bank related transactions as *B, and on inventory related transactions as *I.

To create system journal entries for accounts receivable:

1. From the Toolbar, click SJI for System Journal Interface.

2. Select Create System Journal Entries, and then select Accounts Receivable.

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3. In the Printer box, type the number associated to the place you want your report to print.

4. In the Print Type box, type the number associated to the characters per inch to print the report in.

5. In the Copies box, type the number of copies of the report you want to print.  

6. In the Pages From and To boxes, type the page number range you want to print the report for.  Leave the boxes blank to print all pages.

7. Click OK.

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8. At the Do You Want To Create System Journal Entries? prompt, click Yes. If you click No, the system will still print the data but the entries will not be created. This enables you to check for out of balance issues before creating entries.

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9. In the Printer box, type the number associated to the place you want your report to print.

10. In the Print Type box, type the number associated to the characters per inch to print the report in.

11. In the Copies box, type the number of copies of the report you want to print.  

12. In the Pages From and To boxes, type the page number range you want to print the report for.  Leave the boxes blank to print all pages.

13. Click OK.

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Learn more about Create System Journal Entries feature: