Creating System Journal Entries for Accounts Payable

Overview

Use this job aid to print the A/P Transaction Report By Voucher that prints each line item on each voucher transaction with its appropriate G/L distribution sorted by location code and voucher number, the A/P Transaction Report By Disbursement prints the disbursements and other applications sorted by location code and disbursement number sequence, the A/P Item Voucher Changes Report that prints changes made to item vouchers, and may include reversed vouchers which have changes made in a different journal period, the A/P Manual Voucher Changes Report that prints changes made to manual vouchers, and may include changes made to manual vouchers and reversed vouchers which have changes made in a different journal period, the A/P Transaction Report By Account that prints the transactions sorted by ledger account. And if system journal entries are created, the Accounts Payable Journal Report prints the actual system journal entries. The transaction code on the audit reports for bank related transactions is listed as *B, accounts receivable related transactions as *R, payroll related transactions as *Y, commodity related transactions as *C, and on inventory related transactions as *I.

To create system journal entries for accounts payable:

1. From the Toolbar, click SJI for System Journal Interface.

2. Select Create System Journal Entries, and then select Accounts Payable.

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3. In the Printer box, type the number associated to the place you want your report to print.

4. In the Print Type box, type the number associated to the characters per inch to print the report in.

5. In the Copies box, type the number of copies of the report you want to print.  

6. In the Pages From and To boxes, type the page number range you want to print the report for.  Leave the boxes blank to print all pages.

7. Click OK.

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8. At the Do You Want To Create System Journal Entries? prompt, click Yes. If you click No, the system will still print the data but the entries will not be created. This enables you to check for out of balance issues before creating entries.

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9. Are You Sure You Want to Create These Entries? Yes.

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10. In the Printer box, type the number associated to the place you want your report to print.

11. In the Print Type box, type the number associated to the characters per inch to print the report in.

12. In the Copies box, type the number of copies of the report you want to print.  

13. In the Pages From and To boxes, type the page number range you want to print the report for.  Leave the boxes blank to print all pages.

14. Click OK.

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Learn more about Create System Journal Entries feature: