Posting Entries to the General Ledger

Overview

Use this job aid to create your System Journal entries (SJI) and post them to the General Ledger. This is a two part process that has to be completed in order for your transactions in the subsidiary ledgers (i.e. Accounts Receivable and Inventory subsidiary ledgers) to get into your trial balance for month end processing. The first part of the process involves selecting a journal period for the month you want to create journal entries and creating the journal entries for each package (Payroll, Bank, ACR, etc.). The second part of the process involves the General Ledger package and selecting the same period that journal entries were created for, then selecting the system journal entries to transfer/post to the General Ledger. It is important to note that before you begin this process all users should be out of the system to ensure that no transactions are missed because they are being created at the same time your are doing the journal entries.

To create system journal entries and post to the General Ledger:

PART 1 - CREATING ENTRIES

First, you need to select the Journal Period for the entries you want to post:

From the Toolbar, click SJI for System Journal Interface.
From the System Journal Interface menu, select - Select Journal Period.
Select a date range by highlighting selection, then Click Select.
At the Will This Be The Current Default Period?, click Yes.

Second, you need to create your System Journal Entries:

From the Toolbar, click SJI for System Journal Interface.
Select Create System Journal Entries, and then select Payroll.
In the Printer box, type the number associated to the place you want your report to print.
In the Print Type box, type the number associated to the characters per inch to print the report in.
In the Copies box, type the number of copies of the report you want to print.
In the Pages From and To boxes, type the page number range you want to print the report for. Leave the boxes blank to print all pages.
Click OK.
At the Do You Want To Create System Journal Entries? prompt, click Yes. If you click No, the system will still print the data but the entries will not be created. This enables you to check for out of balance issues before creating entries.
In the Printer box, type the number associated to the place you want your report to print.
In the Print Type box, type the number associated to the characters per inch to print the report in.
In the Copies box, type the number of copies of the report you want to print.
In the Pages From and To boxes, type the page number range you want to print the report for. Leave the boxes blank to print all pages.
Click OK.
Repeat this process for each package listed in the menu option for Create System Journal Entries. If a package is grayed out it means the journal entries are complete for that package.

PART 2 - POSTING ENTRIES TO THE GENERAL LEDGER

First, select the journal period you are going to post journal entries to:

From the toolbar, click General Ledger.
From the General Ledger Menu, choose Select Journal Period.
Highlight the period you want and click Select.
At the Will This Be The Default Current Period? prompt, click Yes.
Click Back to return to the main General Ledger Menu.

Second, post entries to the General Ledger:

From the toolbar, click General Ledger.
From the General Ledger Menu, select Journal Entries, then select System Journal Entries.
In the Please Select boxes, type a Y for each package that you need to transfer into General Ledger for posting. On a monthly basis, you will need to type a Y in all boxes. Y is the default.
Click OK.
At the Transfer System Journal Entries For This Period? click Yes. Notice that the Ledger Period is displayed at the top of this window.
The next window will display the number of entries transferred and the number of invalid entries found.
Click OK.
Now you are ready to run your month end trial balance report.

AGRIS Customer Documentation

Posting Entries to the General Ledger

Overview

To create system journal entries and post to the General Ledger:

Learn more about Create System Journal Entries feature: