Adding a Standard Journal Entry

Overview

Use this job aid to add standard journal entries into the General Ledger. This job aid can be used to add the entry that will be posted in the job aid Posting a Standard Journal Entry. A standard journal entry contains specific general ledger accounts to be updated on a repetitive basis. The amounts and/or quantities vary from journal period to journal period. Debits and credits do not have to balance until posted to the general ledger.

1. From the Toolbar, click LDG for General Ledger.

2. From the General Ledger menu, select Maintenance Options, and then select Standard Journal Entries.

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3. Select Standard Journal Entry Maintenance.

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4. In the Journal Entry # box, type the next available journal entry number numbered 1 through 9999.

    

5. In the Journal Location box the default journal location selected in Setup Information displays, and cannot be changed.

6. In the Description box, type descriptive information about the standard journal entry. This information is available for printing on the journal entry reports and for viewing through inquiry options.

7. In the System Code box, type a two character abbreviation to identify the source system (for example: AR for Accounts Receivable, AP for Accounts Payable, FA for Fixed Assets). The system code is available for sort and range selections on the journal entry reports.

8. In the Source Code box, type a code that can be used to cross-reference audit information. The source code you enter here will default on the general ledger distribution lines

9. In the Location Code box, click Lookup or type * and press Enter, and then select the location code, or type the location code you want to enter manual journal entries for. The location code you enter here will default on the general ledger distribution lines.

    

10. Click Insert.

     

11. In the Location Code box, click Lookup or type * and press Enter, and then select the location code, or type the location code you want to enter manual journal entries for. The location code you enter here will default on the general ledger distribution lines.

12. In the Account Code box, use the lookup button to choose the account code.

13. In the Source Code box, type a code that can be used to cross-reference audit information. The source code you enter here will default on the general ledger distribution lines.

14. Click OK.

     

15. Click Save/Exit.

     

Learn more about Standard Journal Entry Maintenance feature: