Applying a Patronage Refund to an Outstanding AR Balance

How to apply a Patronage Refund check to an outstanding Accounts Receivable balance

1. If the refund check has already been issued, void the PAT refund check in ACP > Disbursements > Disbursement Processing > 3. Reverse Disbursements / Applications

   1.  

      Open

      

       

2. Key a manual credit voucher coded to system clearing in the amount of the check

   1. ACP > Vouchers / Credit Memos > Voucher Maintenance > 1. Add a Manual Voucher

   2.  

      Open

      

       

3. Go to ACP > Vouchers / Credit Memos > Apply Credit Memos to apply the credit voucher just created to the outstanding PAT voucher

   1.  

       

4. Key a manual credit invoice in ACR for the same check amount coded to the same system clearing account as the manual voucher

   1. ACR > Invoices / Credit Memos > Invoice Maintenance > 1. Add Manual Invoices

   2.  

       

5. Apply this credit memo to outstanding invoices in ACR

   1. ACR > Invoices / Credit Memos > Apply Credit Memos

   2.  

       

Written by S. Pykare 12/2024