Editing System Journal Entries

Overview

Use this job aid to edit system journal entries. You can change the G/L distribution on individual lines of a specific open system journal entry in the selected journal period. Only system journal entries with a status code 1 for open are available for editing. If the system entry has already been posted to the Agris General Ledger System, the journal entry may only be viewed through the Inquiry option in the General Ledger. Change is limited to the Account Code, Detail Code, Profit Center Code, and Activity Location Code. You may not change the description or the value in any other box. If the value in the Amount or Quantity boxes is incorrect, either void the system journal entries and then re-create them after making the necessary corrections, or post the system entry to the General Ledger System and then post a manual journal entry to re-distribute the amount and/or quantity to the proper ledger accounts. The most common use for the edit option is to replace the string of asterisks (*) with an account code, detail code, or profit center code. You cannot edit a split distribution line to multiple ledger accounts. The format of the journal entry number in most journal reports in Agris is XXXX-YY where XXXX represents the actual journal entry number and YY is a specific G/L distribution line. Each journal entry may include a maximum of 99 G/L distribution lines.

To edit system journal entries:

1. From the Toolbar, click SJI for System Journal Interface.

2. Select Maintain System Entries, and then select Edit Journal Entries.

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3. In the Journal Entry # box, type the journal entry number you want to edit.

   Open

   

    

4. Select the line that you want to edit.

5. Make the necessary changes to the journal entry, and then click OK.

6. Click Continue.

7. Repeat Steps 3 - 6 to edit additional journal entries.

Learn more about Maintaining System Journal Entries feature: