Adding System Accounts for System Clearing

Overview

Use this job aid to add system accounts for system clearing. System account codes are used to specify a ledger account as the system clearing account. This account is a convenient suspense account. Your company accountant may include many different clearing accounts in the Chart of Accounts for different purposes, such as bank clearing account, inventory clearing account, accounts receivable/accounts payable clearing account, etc. The software inserts the system clearing account specified in system journal entries for undefined system account (transaction) codes, for system generated balancing of a system journal entry, and for continuation of a journal entry with more than 99 G/L distribution lines.

To add system accounts for system clearing:

From the Toolbar, click SJI for System Journal Interface.
Select System Accounts, and then select System Clearing.
In the Account box, click Lookup or type * and press Enter, and then select the general ledger account associated with the transaction code, or type the general ledger code associated with the transaction code.
In the Detail Code and Profit Center boxes, type the detail code and profit center associated with the Account box.
In the Track Quantity box, type 0 for no tracking, 1 for G/L only, 2 for Execution Id Only, or 3 for Both. Quantity tracking can be specified on certain transaction codes. If used, the quantity is updated to the general ledger and/or execution work file based on the ledger unit of measure for the product category.
Click OK.
At the Is This Correct? prompt, click Yes.

Learn more about System Accounts feature: