Freight Costing Setup in Agris

Setup for Freight/Costing Expense

Maintenance\Dataset Maintenance \ Extended Options \ GRN \ #7 yes for Freight Expense Accrual

Grain\Setup\System Integration\2^nd screen – Settlement section

Freight Costing/Expenses - 4

3^rd & 4^th Screen AP/AR – 0 “Don’t create vouchers”

Contract Setup –Do this for all types

Available Fields Purch & Sale:

Grn>Setup Information>Contract Types

Contract Setup-Do this for all types

Available Fields Purchases & Sales

Actual Freight Rate = 1

GRN\Setup\Commodity Code: Add Freight Ledger Accounts

Also add Disc Code “FC” (4^th page)

GRN\Commodity Tables\Discount Tables\FC

Add “Y” Table 2^nd page Set Freight Information From The Contract “Y” YES

GRN\Commodity Tables \ Discount Tables \ 5>Discount Table Defaults – Per Commodity

Leave FC – Blank for all types of Applications

How to use in a contract

Pricing Screen:

Discount Schedule must have a “Y”

Can setup contract templates to use FOB “Y” Purch / DEL “Y” Sale

GRN\Payable\Freight Expense – Filter according to what hauling bill you are entering

This shows you the report for option #2…..no tickets marked to be paid just shows calculation.

Choose option # 4 – Generate One A/P Voucher for each shipper

Voucher has been created……you can choose multiple tickets and multiple commodities at one time…for this example we are just showing one ticket.

Optional Steps

To Update Voucher….Go To: ACP/Vouchers Credit Memo/Voucher Maintenance

3.) Edit A Voucher - type in voucher #

Update to an Actual “A”

Voucher Amt $

Add Invoice #

Update Description

YES – Edit G/L Distribution

Inset Lines for any variances from original contract rates to Hauling Bill – offset to variance GL

Setup Hauling Variance GL’s per Commodity

Recommend adding “01” Profit Acct Field

This way any variance can be tracked in contracted vs actual hauling expense.