Verifying Freight Expense

Overview

Use this job aid to verify freight expense. Freight Expenses can be verified on the Freight Expenses Report. Freight information can be entered on tickets during Ticket Entry, Actual Weights And Grades, or Actual Freight Information. Tickets are selected for inclusion in the Freight Expenses Report. A "range" includes all transactions (tickets) that fall within the values specified in the Beginning and Ending boxes. The Beginning and Ending boxes can be left blank to include all combinations of data (all tickets not previously processed).

To verify freight expense:

1. From the Toolbar, click GRN for Commodity Management.

2. From the Commodity menu, select Payable Expenses, then select Freight Expenses.

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3. In the Beginning and Ending boxes, click Lookup or type * and press Enter, and then select the information you want to select to be included on the Freight Expense Report, or type the information that you want to select to be included on the Freight Expense Report.

4. In the New Page For Each Shipper box, type Y to start a new page for each shipper, or type N to print without breaking by shipper.

5. Click OK.

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6. Select Mark All Tickets On Report As Paid, or select Print Reports Without Marking The Tickets, or select Include Paid and Unpaid Tickets On Report. Note:  Mark All Tickets On Report as Paid- All tickets that match the selection criteria are marked with a Paid status. Use this option when freight expenses are paid on a manual check, or entered as manual vouchers in the Agris Accounts Payable System (integration is turned off), or entered into a non-Agris accounting system. Print Reports Without Marking The Tickets- this option includes only unpaid tickets that match the selection criteria on the Freight Expense Report and can be used for obtaining accrual figures. No files are updated with this option. Include Paid and Unpaid Tickets On Report- This option includes both paid and unpaid tickets that match the selection criteria on the Freight Expense Report. No files are updated with this option.

7. Click OK.

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8. In the Printer box, type the number associated to the place you want your report to print.

9. In the Print Type box, type the number associated to the characters per inch to print the report in.

10. In the Copies box, type the number of copies of the report you want to print.

11. In the Pages From and To boxes, type the page number range you want to print the report for. Leave the boxes blank to print all pages.

12. Click OK.

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Learn more about Freight Expense feature: