Editing Multiple Vouchers

Overview

Use this job aid to edit multiple vouchers in the Accounts Payable system.

To edit multiple vouchers:

1. From the Toolbar, click ACP for Accounts Payable.

2. From the Accounts Payable menu, select Vouchers/Credit Memos, and then select Voucher Maintenance.  

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3. Select Edit Multiple Vouchers.  

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4. In the Transaction Status box, type P for Paid or U for Unpaid depending on what you are wanting to edit.

5. In the Remit To Name Id box, click Lookup or press Enter. Then select the remit to name id, or type the remit to name id for the vouchers you want to edit.

6. In the Location Code Beginning and Ending boxes, click Lookup or type * and press Enter to search for the location code. Then select the location, type in the location range you want to edit the vouchers in, or leave blank for all locations.

7. In the Voucher Number Beginning and Ending boxes, click Lookup or type * and press Enter. Then select the voucher number range you want to edit, type in the voucher number you want to edit, or leave blank for all voucher numbers.

8. In the Voucher Date Beginning and Ending boxes, type in the voucher date or date range you want to edit, or leave blank for all dates.

9. In the Due Date Beginning and Ending boxes, type in the due date or date range you want to edit, or leave blank for all dates.

10. Click OK.  

11. In the Salesperson, Zip Code, Frgt Mrkt Zone, Origin Location, Delivered boxes use the looking glass button or type * and press enter to add detail information if applicable or leave blank.

12. In the Order #1 and Order #2 boxes, are user defined fields and may be called something different on your system.  Type user-defined edit criteria or leave blank for all.

13. In the Their Order Number box, type the vendor's order number you want to qualify for edit or leave blank for all.

14. In the Their Invoice Number box, type the vendor's invoice number you want to qualify for edit or leave blank for all.

15. In the Due Date use the calendar button to add date if applicable.

16. In the voucher status use the * and press enter to add or leave blank.

17. Click OK.

18. Select the invoice you want to edit or press F8 to edit all vouchers.

19. In the Revised boxes, change the current information if necessary. If you want to skip an invoice, click Skip. If you want the edit you made on a voucher made to all vouchers, click All.

20. Click OK.

Learn more about Vouchers and Credit Memos feature: