Editing an Invoice

Overview

Use this job aid to edit A/R invoices, manual invoices, manual finance charges, manual interest credits, beginning A/R balances for unpaid invoices, unpaid finance charges, and unapplied interest credits.

To edit an invoice:

1. From the Toolbar, click ACR for Accounts Receivable.

2. From the Accounts Receivable menu, select Invoices/Credit Memos, and then select Invoice Maintenance.

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3. Select Edit Invoices.

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4. The Location Code identifies the document location where the invoice is maintained. To view an invoice in a different location, click Lookup or type * and press Enter, and then select the location, or type the location code you want to view the invoice in.

5. In the Invoice Number box, click Lookup or type * and press Enter, and then select the invoice number you want to view, or type the invoice number that you want to view.

6. Click OK.

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7. In the Ledger Date box, change the date if necessary.

8. Click OK.

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9. In the Ship Date box, change the ship date if necessary.

10. In the Invoice Date box, change the invoice date if necessary.

11. Change the Name Id Type, Invoice Type, and Invoice Terms if necessary.

12. Click Next.

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13. In the Due Date based on the selected invoice terms, the calculated due date will display in the Due Date box, which represents the last date that payment may be received without accruing a finance (late payment) charge. box, based on the selected invoice terms, the calculated due date will display. Verify that the calculated due date is accurate. If it is not accurate, type the correct due date.

14. In the Invoice Amount box, change the amount if necessary. A positive amount represents an invoice, a negative amount represents a credit memo.

15. Change the tax amount in the four tax boxes which reflect the descriptive titles assigned in Setup Information.

16. In the Description box, change the description for the invoice or credit memo if necessary.

17. In the Xref Document box, change the document number that you can cross-reference this invoice or credit memo to if necessary.

18. Click Next.

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19. In the Discount Amt box, change the amount to deduct, or in the Or Discount Pct box, change the percentage of the available discount, or in the Or Net Amount box, change the invoice amount minus the available discount, if the calculated discount is not correct.

20. In the If Paid By box, change the qualifying discount date if necessary.

21. Click Next.

22. If viewing a manual invoice, click Yes to edit G/L Disbtibution.

23. At the Do You Want To Verify Payments? prompt, click Yes.

24. Click OK.

25. In the State/County box, change the state/county if necessary.

26. The Salesperson, Territory, Market Region, Origin Location, change the information if necessary.

27. In the Order #1 and Order #2 boxes, change the user-defined information if necessary.

28. In the User #1 and User #2 boxes, change the user-defined information if necessary.

29. In the Their Order # box, change the customer's document control number if necessary.

30. In the Ship To Name Id, Shipper Name Id, or Agent/Broker boxes, change the information

31. Click Next.

Learn more about the Invoice and Credit Memos feature: