Applying From Storage and Producing a Settlement

Overview

Use this job aid to apply grain from storage and produce a settlement. This job aid is used to move delivery sheet applications from one type of storage to another, or to apply the delivery sheet application to a contract. Security settings are available to make sure only authorized users can change the payee name. If a payee's name is changed the bank is updated to reflect changed name. If a user does not have the security to edit the payee name/address, lien holders, or other information, there is an over-ride feature.

a. A prompt to over-ride

b. Key in user's name and password that has rights to over-ride.

c. Edit payee information

If a user does not have rights and no one there has the ability to over-ride, then the check stays the way it appears on the screen. Any name changes, address changes, or lien holders would have to be setup the proper way in the system through the Name/Address package.

To apply from storage and produce a settlement:

1. From the Toolbar, click GRN for Commodity Management.
2. From the Commodity menu, select Settlements.
3. From the Settlements menu, select Apply From Storage.

       4. In the Commodity Code box, click Lookup or type * and press Enter and then select a commodity, or type the commodity.

       5. In the Name Id box, click Lookup or type * and press Enter, and then select the name id, or type the name Id.

1. In the Location box, click Lookup or type * and press Enter, and then select the location, or type the location.
2. In the Split From Name Id box, click Lookup or type * and press Enter, and then select the name Id.
3. In the Reprint Sheet No. box, click Lookup or type * and press Enter, and then select the number.
4. Click OK.
5. (Penny needs an example to go forward.)Choose options from the Purchase Delivery Sheet and Click OK.
6. Choose a delivery sheet application and Click Select.
7. In the New Spot Contract No. box, the next contract number displays, if necessary type any changes.
8. Click OK.
9. In the Bu box, type any necessary changes.
10. Click OK.
11. In the Price and Basis boxes, type any necessary changes. Note: Price and Basis is the current cash price and current basis, as maintained in the Commodity Tables, default in the Price and Basis boxes. The boxes can be changed, if desired. If the price and/or basis is changed, the Current Cash Price and/or Current Cash Basis fields are updated in the Commodity Tables.
12. Click OK.
13. At the Ok? prompt, click Yes.
14. In the Storage Chgs box, type 1 for Enter Charges, 2 for Enter Table, or 3 for Use Existing Table.  Note: Enter Charges opens a box where the total storage charges can be typed. The dollar amount entered in this box should be the total charges incurred from the first day of storage. Any paid storage charges on the delivery sheet record are subtracted from this amount to arrive at the final storage charge deduction.  Enter Table opens a box where the storage charge/dp table number can be entered. The discount tables are maintained on the Commodity Tables menu.  Use Existing Table uses the discount table assigned during creation of the delivery sheet.
15. In the Stop Date box, type 1 to enter the stop date, 2 to use the date priced, or 3 to use today's date.
16. Click Back.
17. At the Produce a Settlement? prompt, click Yes.
18. At the Review Settlement Information and Customer Splits?, click No.
19. Select A/R Credit Memo? Note: A/R Credit Memo adds a credit (negative) invoice to Accounts Receivable with the invoice type specified on the commodity record.
20. In the Next Cr. Memo box, the next credit memo number displays, if necessary type any changes.
21. Click OK.
22. In the Invoice Type and Invoice Terms, click Lookup or type * and press Enter, and then select the information that relates to the credit memo, or type the information that relates to the credit memo.
23. In the Salesperson, Territory, Market Region, Origin Location, and Destination Location, User Field #1, and User Field #2 boxes, click Lookup or type * and press Enter, and then select the information that relates to the credit memo, or type the information that relates to the credit memo.
24. Click OK.
25. In the Amount boxes, type any amounts that should be have A/P vouchers accrued from contract costings.
26. Click OK.
27. In the Name Id box, click Lookup or type * and press Enter, and then select the name id or type the name id for the A/P voucher accruals from contract costings.
28. Click OK.
29. At the Is This Correct? prompt, click Yes.
30. In the Next Voucher Number box, the next voucher number displays, if necessary type any changes.
31. Click OK.
32. In the Print Open Contracts?, Print Storage Totals,? and Print Unpaid Totals? boxes, type Y to print for current commodity, other commodities, or other locations, or type N to continue without printing for the current commodity, other commodities, or other locations.
33. In the Subtotal Applications By box, type 1 for Contract by Contract with subtotals for each Contract number, 2 for Delivery Sheet by Delivery Sheet for Delivery Sheet subtotals., or 3 for Tickets by Ticket to print ticket detail for each ticket.
34. In the Remarks the remarks specified in Setup Information default in the ten Remarks boxes. These default remarks may be overridden, as necessary boxes, if necessary type any changes.
35. Click OK.
36. In the Printer box, type the number associated to the place you want your report to print.
37. In the Print Type box, type the number associated to the characters per inch to print the report in.
38. In the Copies box, type the number of copies of the report you want to print.
39. In the Pages From and To boxes, type the page number range you want to print the report for. Leave the boxes blank to print all pages.
40. Click OK.
41. Select the invoice form.
42. If necessary, change the name, address, or remarks.
43. Click OK.
44. In the Printer box, type the number associated to the place you want your report to print.
45. In the Copies box, type the number of copies of the report you want to print.
46. In the Pages From and To boxes, type the page number range you want to print the report for. Leave the boxes blank to print all pages.
47. Click OK.

Learn more about Settlements feature:

• Producing a Delivery Sheet
• Produce a Settlement
• Applying From Storage and Producing a Settlement
• Notes on Reversing
• Reversing Settlements
• Reversing Delivery Sheets
• Running Automatic Delivery Sheets
• Reopen and Reclassify Settlements
• Ticket Entry Through Final Settlement
• How to split settlement dollars to multiple customers? (How to cut more than one check?)
• How To Deduct An AR Balance From One Account Off A Grain Settlement From A Different Account
• How to Write Checks for Farm Services
• How To Do A Settlement For Discounts Only [Quick Tip]
• How to Settle the Grain with the Check in a Different Name ID
• How to transfer grain from one account to another?
• WHAT TO DO WHEN A GRAIN CHECK IS LOST [Quick Tip]
• Advance Settlement
• Over Advanced on a Contract
• How to create a new date group and assignment for Jan Deferred Grain Payment checks
• How Do I Reverse A Settlement When The Document Created From The Settlement Has Gone Through An ACR/ACP Transfer?
• Paying Deferred Payments with Accounts Payable
• How Do I Settle Grain For A Split, So Each Person Gets Patronage