Paying Deferred Payments with Accounts Payable

A. Purpose:

This document summarizes how to use the AGRIS Accounts Payable package (A/P) to pay Commodity Deferred Payment Contracts.

B. Setup

1. GRN System Integration to A/P Menu Path: GRN – Setup Information – System Integration Set GRN to integrate to A/P for Settlements and Use GRN Voucher Range (4)

Open

2. Setup a new Voucher Type for Deferred Payment (Grain Vouchers) Menu Path: ACP – Setup Information – Voucher Type

Open

3. Setup Document # Range for GRN Vouchers Menu Path: Customize – Document Numbers Choose GRN – Voucher #

4. Set your last Deferred Contract # in Last Number Used. Set this to NOT be by location so you can get one listing for all deferred payment contracts. It can be set for Y and each location has their own numeric sequence. Works the same either way.

5. SJI Setup for Grains Payable to be in different G/L Account than Trades Payable.

6. Setup new GRN Voucher Form that is used as Deferred Payment Contract.

C. Usage

1. Select 4) A/P Voucher as the Settlement Option

2. Voucher #’s can be setup to be unique number range and be your Deferred Payment Contract #.

3. Key in Due Date – Deferred Contract Payment Date

4. To Print Deferred Payment Contract (Voucher Form)

5. Example this is where you would choose your contract form. It is possible to design your own form.

6. Sample Contract – You can match your form with the exception that it cannot have range of dates for payment. The DS # can list in the area where you have receipt #.

Notice that the example does not list multiple prices but that is possible.