Reversing Settlements

Overview

Use this job aid to reverse a settlement. This job aid reverses the selected settlement back to the unpaid delivery sheet level. If integrated with Accounts Receivable, appropriate files are automatically updated and the check is removed from BANK. For instance, you may be reversing the settlement because the tickets were applied to the wrong contract; therefore, you will need to start by reversing the settlement, then reverse the delivery sheet applications, then reapply the tickets to the correct contract

To reverse a settlement:

1. From the Toolbar, click GRN for Commodity Management.

2. From the Commodity menu, select Settlements, and then select Settlement Maintenance.

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3. In the Purchase/Sales box, type P for purchase settlement, or type S for sales settlement

4. In the Settlement Number box, click Lookup or type * and press Enter and then select the settlement number that you want to reverse, type the settlement number that you want to reverse.

5. In the Location Code box, click Lookup or type * and press Enter, and then select the location code, or type the location code.

6. Click OK.

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7. Select the settlement you want to void, and then click Void.

8. At the Do You Wish To Void This Settlement? prompt, click Yes.

9. In the Void Date For This Settlement box, the current position date displays, if necessary type the date you want to void the settlement on.  Note: Void Date for This Settlement defaults the current position date. The date can be changed as necessary. This void date is used by the Agris System Journal Interface to determine when to include the void transaction in the totals for the system entries. The void function creates an off-setting transaction with the void date as its ledger date. The original transaction and the off-setting transaction can be in different SJI journal periods. To insure proper updating of the General Ledger, the user should be careful not to back-date the void date into a closed SJI journal period. 

10. Click OK.

11. At the Do You Need to Reissue The Same Check No? Answer it according to the circumstance.

12. The screen will show you the date the settlement was Voided.

13. Click Back to exit the settlement.

Learn more about Settlements feature: