Produce a Settlement

Overview

Use this job aid to produce a settlement. Before producing a settlement you will have to create a delivery sheet.

To produce a Settlement:

1. From the Toolbar, click GRN for Commodity Management.

2. From the Commodity Menu, select settlements, and then select Produce a Settlement.

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3. In the Purch/Sales box, enter a P for purchase settlement or S for a sales settlement.

4. In the Commodity box, type the commodity code or click Lookup and select the correct commodity code.

5. In the Name Id box, type the Name Id code or click Lookup and select the correct Name Id for the settlement.

6. In the Location box, type the code or click Lookup and select the correct location.

7. Check to make sure you have the correct date or click Calendar and change.

8. Click OK.

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9. Select the type of Settlement you wish to produce: Final, Advanced, Existing Discounts, New Discounts, or Simulated. In this job aid we are doing a Final Settlement.

10. Click Select.

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11. In the Search Filter enter any search criteria you may need or leave blank for all.

12. Click OK.

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13. With your left mouse button, double click on each line you want to include in the settlement. As a line is added an asterisk * will appear in the far left column of the row selected. Alternately you may use your up/down arrow keys to highlight a line the click Select.

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14. In the Other Deductions box, add any other deductions, premiums, or changes to any current deductions. 1 = Default Deductions, 2 = View/Edit Other Deductions, 3 = Additional Charges for all Applications, 4 = No Deductions.

15. In the Name Id Type and State/County box, click Lookup and choose the correct option.

16. Click OK.

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17. In the Rate and Rate Type box, chose the correct option and Click OK.

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18. Choose option 1 to update and print the settlement. This option will update the settlement with any changes you made to deductions or premiums. If you want to see what the settlement looks like without permanent changes being made, choose option 2. For this job aid we are selecting option 1, Update/Print Settlement.

19. Click Select.

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20. Choose the type of document output you need: 1 = Adjust splits, this allows you to apply the settlement to old invoices or adjust splits on the settlement; 2 = Check for payment; 3 = A/R Credit Memo; If this were a purchase settlement you would choose A/P voucher, option 4.  For this job aid, highlight option 2 and click Select.
    WARNING: Adjusting splits will affect patronage accumulation, per-unit-retain calculations for 1099-PATR reporting, & patronage refunds. The patron name id on the checks will receive the patronage allocation! Example, if settlement name id is changed to a custom harvester, a church, grandchildren, or CCC then that name id receives patronage and 1099-patr reporting.

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2. In the Bank Account box click Lookup and select the appropriate bank account for the settlement and click OK.

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3. Then select the appropriate check number. The system will default in the next check number in sequence.

4. Click OK.

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5. Choose the Settlement Sheet form option. Click Select.

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6. Make any changes to what you would like to print on the settlement sheet form. 

7. Enter any remarks you would like to print on the settlement sheet.

8. Click OK.

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9. Choose Printer Options, copies, page numbers.

10. Click OK.

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11. From the Settlement End of Processing Options window you can click back and return to the beginning so you can produce other settlements.

Learn more about Settlements feature: