Transferring a Prepayment to Another Location

How to Transfer a Prepayment from One Location to Another

Currently AGRIS does not have the ability to transfer a remaining prepay amount from one location to another. There are two options to move the prepay manually to a different location:

Option #1

1. Create a manual invoice coded to clearing account for the amount you want to transfer

2. Apply the existing prepay to the manual invoice

3. Enter the prepay in the new location

4. Make a manual withdrawal to the bank code to zero out the cash with the same GL coding for the clearing account that was used on the manual invoice

Option #2

1. Transfer the remaining prepayment to Accounts Payable

   1. ACR > Account Processing > Transfer Balances > 2. Transfer Unapplied Payment from AR to AP

      1. This will create a voucher in Accounts Payable

2. Write check on the voucher just created from the transfer from Accounts Receivable to Accounts Payable

   1. Key the disbursement in ACP > Disbursements > Disbursement Processing on the voucher created from the transfer

3. Key check as a new prepayment in new location

   1. Key prepayment in ACR > Payments / Prepayments > Payments / Prepayments > 1. Enter Payments Received

NOTE : If you do not want to write a physical check for option #2, process the disbursement using a control number and print to plain paper or the spool