Settlements

After ticket entry, you produce delivery sheet(s) for the tickets. A delivery sheet combines a group of tickets for a customer into one document and prints the discount, contract application, and pricing detail for all of the tickets. The delivery sheet then becomes the "source" document from which one may produce settlements or track grain in storage. By combining tickets onto a delivery sheet, settlements are simpler. Instead of choosing the tickets to settle, one may choose the delivery sheets (or portions of) to settle. A sales delivery sheet may be used to invoice the purchaser of the commodity for either an advance or final settlement amount.

A settlement records a payment or receipt of a cash transaction, or records the transfer of an uncompleted transaction to another accounting system (Agris Account Receivable System, for example). Once a settlement is recorded, that particular transaction is considered by the Commodity Accounting System to be 100% complete. In the case of an advance settlement, recording the advance signifies the advance is received and all information about that advance is known. When recording a commodity settlement, you are stating that all information for this settlement is known and payment has been made (or the receivable is being transferred to another accounting system). A commodity "final" settlement should not be completed until all of the information regarding the settlement has been agreed upon by all involved parties.

Use settlements to produce delivery sheets, apply and produce settlements, reverse delivery sheets and settlements, and run automatic delivery sheets.

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