Entering an Inbound Ticket and Applying to a Spot Contract and Settling

Overview

Use this job aid to enter an inbound ticket and apply it to a spot contract and settle.

To enter an inbound ticket and apply to an spot contract and settle:

From the Toolbar, click GRN for Commodity Management.
From the Commodity menu, select Shipments.
From the Shipments menu, select Ticket Entry.
In the Location Code box, click Lookup or type * and press Enter, and then select the accounting location for the ticket, or type the accounting location for the ticket.
In the Ship Date box, the current processing date displays, and can be changed if necessary.
In the Ticket Type first box, type I for Inbound.
In the Ticket Type second box, type R for Regular or D for Direct Haul A Direct Haul. A regular ticket represents a receipt from or shipment from a client that affects the total stock on the daily position. A Direct ticket does not affect total stock on the daily position since the commodity is delivered directly to a terminal or 3rd party, without passing through your site. However, it is reflected in Co. Owned Paid as a decrease and Unpaid as an increase.
In the Ticket Type, third box - Mode, which is for transportation type. The transportation type is designated in set up, for example, T for Truck, R for Rail, B for Barge, or V for Vessel.
In the Ticket Type fourth box, leave blank to use weight and grade setup feature, type F for Final/OK to Settle, E for Estimate, or type I for Intransit to override the default setup. Access to this field may be controlled by security settings. If you can't access this field, it is due to security setup.
Click Next.
In the Name Id box, click Lookup or type * and press Enter, and then select a name id, or type the name id number.
In the Vehicle Id box, type the vehicle id number.
In the Shipment Id box, an automatically assigned shipment id number displays, this number can be changed, if necessary. Note: the format of the shipment id is automatically assigned with the first digit of an I or O, a three letter or digit location code, and then the actual ticket number.
Click Next.
In the Commodity Code box, click Lookup or type * and press Enter, and then select a commodity code, or type the commodity code.
Click Next.
If you have the Farm activated in your dataset, in the Farm box, click Lookup or type * and press Enter or leave blank.
If you have the Field activated in your dataset, in the Field box, type or leave blank.
Click OK.
In the Gross Weight box, type the total weight of the commodity in LBS. Note: Gross Weight is the sum of the tare weight plus the net weight of the commodity. The Gross Weight box can be used to specify gross weight when used in conjunction with the Tare Weight box and the Net Weight box or it can be used to specify the total number of units of measure of the commodity. If you enter the weight in the UOM of the commodity you will need to place a decimal point at the end of the number.
In the Tare Weight box, type the weight of the vehicle or container.
In the Net Weight box, type the weight of the commodity
In the Weight base box, a typical value for inbound tickets is F (Final), which enables you to settle off of this ticket. Other options that can be available are O (Orignal), which can be settled off of, or E (Estimate), which means you can't settle because you are going to verify weights and grades.
Click Next.
In the displayed boxes (Moisture, Test Weight., Damage), type the applicable information. Note: The displayed boxes are set up on the Commodity set up screen along with min/max parameters.
In the Sample No box, type the sample number if applicable.
Click Next.
In the US Grade box use Lookup and choose a grade, if grade does not auto calculate from the set up on the commodity.
Click OK.
Select Apply/Settle
Select Apply To Spot Contract.
In the Bushels To Be Applied To Spot Contracts box, the ticket quantity displays. You can override the defaulted quantity, Discounts and Tables if appropriate.
In the View/Adjust Discounts? box type Y to view or adjust discounts, type N to continue without viewing or adjusting discounts, or type A for Additional Discounts.
In the Discount Tables boxes, click Lookup or type * and press Enter, and then select a discount table, or type the discount table
Click OK.
In the Price and Basis boxes default values display from the Current Cash Price and Current Cash Basis boxes in the Commodity Tables. The boxes can be overridden to an agreed upon amount for the purchase or sale.
Click OK.
At the Is This Correct? prompt, click Yes.
If you are done entering Tickets, and want to print a report of all the Tickets you have entered during this session, click the Cancel button and the Printer box will appear.
In the Printer box, type the number associated to the place you want your report to print.
In the Print Type box, type the number associated to the characters per inch to print the report in.
In the Copies box, type the number of copies of the report you want to print.
In the Pages From and To boxes, type the page number range you want to print the report for.
Click OK.
The Purchase Final Settlement screen will appear so that you can settle the Spot Contract.
See the Produce a Settlement to complete the Settlement.

Learn more about Shipments feature