Entering Actual Weights and Grades

Overview

Use this job aid to enter actual weights and grades. When a ticket is initially entered through Ticket Entry, the actual (exact) weights and/or grades may not be known. The user should indicate during Ticket Entry if the weights and/or grades are estimated.

To enter actual weights and grades:

1. From the Toolbar, click GRN for Commodity Management.

2. From the Commodity menu, select Shipments.

3. From the Shipments menu, select Weight/Grade Certificates.

   Open

   

4. In the Inbound/Outbound box, type I for Inbound or O for Outbound.

5. In the Ticket Number box, click Lookup or type * and press Enter, and then select the ticket number you want to edit, or type the ticket number you want to edit.

6. In the Location Code box, click Lookup or type * and press Enter, and then select the accounting location for the ticket, or type the accounting location for the ticket.

7. Click OK.

   Open

   

8. In the Weight Base box, type E for estimate, F for final, O for original. A value of F will allow you to settle. The values typically used are E or F.

9. In the Grade Base box, type E for estimate, F for final, or O for original. A value of F will allow you to settle. The values typically used are E or F

10. In the Update Position box, type Y or N.

11. Click OK. The Weight Certificate is displayed.

12. In the Update Freight? box, type Y to update freight, or N to continue without updating freight.

13. In the Driver On? box, type Y if the driver was on the truck when it was weighed, or type N if the driver was not on the truck when it was weighed

14. In the Agency Name Id box, click Lookup or type * and press Enter, and then select the agency name id that regulates your certificate weight, or type the agency name id that regulates your certificate weight.

15. In the Certificate Number box, the certificate number displays from the ticket entry process, change the certificate number if necessary.

16. In the Date box, the certificate date displays from the ticket entry process, change the certificate date if necessary.

17. In the Gross Weight box, type the sum of the tare weight and the net weight, or the units of measure followed by a decimal point. The Gross Weight is the sum of the tare weight plus the net weight of the commodity. The Gross Weight box can be used to specify gross weight when used in conjunction with the Tare Weight box and the Net Weight box, or it can be used to specify the total number of units of measure (for example: bushels) of the commodity.  To enter weights, type the total weight in the Gross Weight box., the tare weight in the Tare Weight box, and the net weight in the Net Weight box. If you are using the metric system, type the mass (e.g. kilograms) in the appropriate boxes.  To enter the total number of units of measure, type the total number of units followed by a decimal point in the Gross Weight box, leaving the Tare Weight and Net Weight boxes blank. The corresponding weights are calculated and displayed. box, type the sum of the tare weight and the net weight, or the units of measure followed by a decimal point.

18. In the Tare Weight box, type the weight of the vehicle or container, or leave blank if you entered the units of measure in Step 16.

19. In the Net Weight box, type the total weight of the commodity, or leave blank if you entered the units of measure in Step 16.

20. To enter remarks about the changes in the weight certificate, click Remarks, type the remarks, and then click OK.

21. Click OK. The Grade Certificate is displayed.

22. If you use OneWeigh and your moisture meter is interface, the next sample number will display. Type any necessary changes

23. In the Agency Name Id box, click Lookup or type * and press Enter, and then select the agency name id that regulates your certificate weight, or type the agency name id that regulates your certificate weight.

24. If you are integrated with the Bin Management System, in the Variety/Class box, type the variety and class numbers. Note: Variety within a commodity, provides an additional sorting option. The Daily Position Report can be printed by variety/class.

25. In the Certificate Number box, the certificate number displays from the ticket entry process, change the certificate number if necessary.

26. In the Date box, the certificate date displays from the ticket entry process, change the certificate date if necessary.

27. In the Test Weight, Moisture, Total Damage, and any of the other user-defined boxes, type the actual information.

28. To enter remarks about the changes in the grade certificate, click Remarks, type the remarks, and then click OK.

29. Edit tables as needed for Drying or Freight charges and click OK.

30. From the sub-item menu click Applications then click Select if you want to apply a ticket. Click Save then Select if you want to save edits made to the certificates.

31. In the Printer box, type the number associated to the place you want your report to print.

32. In the Print Type box, type the number associated to the characters per inch to print the report in.

33. In the Copies box, type the number of copies of the report you want to print.

34. In the Pages From and To boxes, type the page number range you want to print the report for. Leave the boxes blank to print all pages.

35. Click OK.

Learn more about Shipments feature: