Averaging Grades

Overview

Use this job aid to average grades.

To average grades:

1. From the Toolbar, click GRN for Commodity Management.

2. From the Commodity menu, select Shipments.

3. From the Shipments menu, select Average Grades.

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4. In the Location Code box, click Lookup or type * and press Enter, and then select the accounting location for the ticket, or type the accounting location for the ticket.

5. In the Inbound/Outbound box, type I for Inbound or O for Outbound.

6. In the Commodity Code box, click Lookup or type * and press Enter, and then select the commodity code you want to average grades for, or type the commodity code you want to average grades for.

7. In the Name Id box, click Lookup or type * and press Enter, and then select the name id for the tickets on hold, or type the name id for the tickets on hold.

8. Click OK.

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9. In the Average Options boxes, type 0 for Don't Average, 1 for Average, or 2 for Average/Update Actual. 

Note:  Average Options use determines if and how to average the grade. Don't Average used to maintain the original grades on all tickets that meet the selection criteria.  To Average the specific grade on all tickets that meet the selection criteria. Averaging maintains the original grade on the ticket and on the delivery sheet report's totals but it changes the discounts. Use Average/Update Actual to average and update actual grades on all tickets that meet the specific selection criteria. The original grade and discount information is replaced with the calculated averages.

 When changing the Average Option during the Apply From Hold process, you will be prompted to save the change as the new default rather than automatically saving it as it did prior to 19.3.                                                                              

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     10.  In the Shipment Date, Entry Date, Ticket Number, Vehicle ID, Other Ref.#, and Application Type boxes, type appropriate ranges to limit the selection of tickets.

    11. In the Transport Mode box, type T for Truck, R for Rail, B for Barge to limit the ticket selection process to tickets with a specific transportation mode.

12. In the Ticket Type box, type R for Regular, D for Direct Haul, input field determines the type of ticket.

Note: A regular ticket represents a receipt from or shipment from a client that affects the daily position., a direct haul ticket does not affect total stock on the daily position since the commodity is delivered directly to a terminal, without passing through this site. However, it is reflected in company owned paid as a decreased and unpaid as an increased. 

   13. In the Choose each ticket? box, type Y to display a window for approval of each ticket, or type N to group all tickets that match the selection criteria and display the Summary And Confirmation window.

    14. In the Override applications? box, type Y to display the Summary and Confirmation window, or type N to group all tickets that match the selection criteria and display the Summary and Confirmation window. 

Note: Summary and Confirmation windows resembling Actual Weights And Grades will be used to allow the discount table for each grade factor to be updated and units applied for each application to be adjusted, if necessary.

    15. Click OK.

16.  In the discounts boxes that display for the tickets (for example: Test Weight, Moisture, etc.), review and type any changes if necessary, and then click OK. Repeat this step until all boxes are reviewed.

17. At the Is this correct? prompt, click Yes to perform the averaging function or click No to display the first window in the series for re-selection of tickets. Note:   Any change in units applied will cause an update to total stock. The appropriate position, open storage, grain bank, etc., will also be updated. An application that would cause a contract to be over-applied will be placed on hold,

18. When the averaging function is complete, the tickets that were selected are updated with the average grade that was selected.

Learn more about Shipments feature: